ROI Calculator

What is one workflow worth?

A conservative estimate. Replace the example inputs with your own numbers, and treat the result as a starting point for the Audit, not a promise.

The workflow today

People who do this work Everyone who spends time on this workflow

Hours per person per week On this workflow only

Loaded hourly cost ($) Wages plus taxes, benefits, and overhead

Weeks worked per year Net of holidays and time off

The redesigned workflow

Share of that time the system takes on (%) Count only the steps that would go to software or AI

Time still spent reviewing that work (%) Checking, correcting, and handling escalations

Months to full adoption Benefit grows steadily until this month

Annual run cost ($) Models, hosting, software, monitoring, support

One-time build cost ($) Design, integration, testing, training

Estimate

Labor cost of this workflow today—

Hours freed per year at full adoption—

Capacity freed per year at full adoption—

Year one, net of build and run cost—

Year two, net of run cost—

Payback—

Example inputs are illustrative, not client data.

Read This Before You Quote It

Capacity is not cash.

The capacity figure is labor time freed, valued at what that time costs you. It turns into money only when it changes something: a hire you no longer need to make, growth absorbed without adding staff, faster response that keeps clients, or people moved to work that brings in revenue. If none of those happen, the benefit is real but it will not show up on the P&L. The Audit names which one applies to you.

This calculator is also conservative in three ways many ROI pitches are not:

Adoption ramps. Benefit grows over the adoption months instead of starting at 100% on launch day.
Review time counts. Checking, correcting, and escalations reduce the time freed.
Run cost is charged in full from month one, including the months still ramping.

In the Audit, the inputs come from your own workflows: measured volumes and minutes, your loaded costs, a run cost priced for the actual design, and a review rate taken from testing the prototype on your past work. How we test.

What is one workflow worth?

The workflow today

The redesigned workflow

Estimate

Capacity is not cash.

Replace the estimates with measurements.